The Credit and Collection Assistant plays a key role in supporting the company’s financial operations by ensuring the accurate monitoring of accounts receivable, the timely collection of outstanding invoices, and the maintenance of precise financial records. This position is also responsible for assisting in credit evaluation, preparing billing documents, and ensuring effective communication with clients. The role is critical to maintaining healthy cash flow and fostering strong client relationships in the fast-paced shipping and logistics industry.

• Collection Monitoring

1. Track clients' accounts to identify past-due payments.
2. Contact clients regarding overdue invoices and assist with credit and billing-related concerns.
3. Maintain regular communication to ensure timely collections.

• Statement of Accounts Preparation

1. Prepare and send weekly Statements of Account (SOA) summarizing client billings.
2. Ensure accuracy and completeness of data prior to dispatch.

• Transmittal and Documentation

1. Prepare and attach the correct supporting documents for transmittals to branches and client head offices.
2. Monitor delivery and receipt of documents through LBC or other couriers and maintain a log of transactions.

• Rebates and Commissions Processing

1. Process rebates/commissions for regional branches (Cebu, Davao, Palawan, CDO, Zamboanga, and Tacloban).
2. Provide timely updates to branches on the status of their rebate requests.

• Invoice Encoding and Monitoring

1. Encode countered invoices in QuickBooks on a daily basis.
2. Monitor billing records for accuracy and ensure alignment with issued documents.

• Invoicing, Filing, and Documentation

1. Prepare and issue invoices to clients.
2. Ensure proper filing of all billing and collection documents for audit and reference purposes.

• Manila Commissions Processing

1. Handle and process commission-related transactions specific to Manila operations.
2. Ensure timely computation and disbursement.

• Dispatcher's Reliever Duties

1. Act as a backup to the Dispatcher when needed.
2. Monitor invoices for client counters, ensure proper delivery and acknowledgment, and issue Official Receipts upon payment.

• Graduate of Any Bachelor's Degree
• Adept in Computer Applications and Microsoft Applications
• Keen to details
• Trustworthy
• High sense of Integrity