ROLE SUMMARY

Our client is seeking a Senior Accountant to manage the finance department and process invoices. This role will also onboard new clients, prepare and analyze budgets, review transactions, and ensure service quality.

WORK SCHEDULE: 9:00 AM – 6:00 PM Eastern Daylight Time (9:00 PM – 6:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

Handle the following managerial reporting:

• Forecasting
• Same-day sales comparison
• Actual to forecast comparison
• Accrual vs. cash accounting

Handle cash flow/requirement tracking

Manage the Finance Department and perform the following tasks:

• Conduct weekly 1:1’s and coaching sessions with an accounting specialist
• Collaborate with human resources and other executive members
• Attend weekly 1:1 for progress reporting
• Ensure quality of service provided (review transaction entries, invoices, and ad-hoc requests)
• Monitor bank deposits and equipment purchases
• Pay vendors/service providers (Udall, SevenFold, Angle Health, etc.)
• Assist with tasks and processes

Perform the following tasks involving invoices:

• Generate invoices
• Onboard new clients
• Create spreadsheets for Virsa, North Mill, NM Remarketing, Atoka Wells Fargo, CNH, and Pawnee
• Monitor system and fix discrepancies
• Communicate with clients
• Process Virsa invoices
• Monitor accounts receivable aging and collect past due amounts
• Perform the following tasks related to paying reps:
• Update rep in the system and QuickBooks (contact and payment method)
• Issue payments for Canadian reps
• Process regular rep payments (once a month)

Perform the following ad-hoc responsibilities:

• Fix undeliverable payments (daily)
• Answer emails from clients and vendors
• Prepare financial statements for quarterly audit
• Collect W9 from vendors who received more than $600 from AFS during the year
• Prepare 1099 to be sent out to vendors in QuickBooks
• Prepare tax documentation for Udall
• Lead the resolution of the following:
• Void payments in reconciling bank transactions
• QuickBooks discrepancies
• DevX payments
• Reconcile bank and credit card transactions and perform the following related tasks:
• Categorize expenses
• Categorize invoice payments
• Process payments
• Update/add vendors and clients

Perform the following tasks involved in the closing of books:

• Review transactions and tags
• Conduct system reconciliation
• Enter journal entries for voided payments
• Conduct monthly bank reconciliation

Perform the following miscellaneous tasks:

• Help establish and maintain financial controls to guard against fraud
• Report to executives (cash in account, debts, DSO, and employee costs)
• Pay US payroll, Brazil payroll, and staffing agency payroll
• Prepare budgets by establishing schedules, collecting, analyzing, and consolidating financial data, and recommending plans
• Update forecasts for the following:
• Changes in salaries
• Vendor costs
• Miscellaneous
• Activities
• Operational

QUALIFICATIONS:

• A Bachelor’s degree in the related field is preferred
• A solid understanding and practical knowledge of US accounting standards and practices, enabling them to manage and analyze financial information in line with regulatory requirements and industry best practices accurately and effectively
• Experience in managerial reporting, forecasting, ad cash flow/requirement tracking
• Ability to manage and reconcile accounts, create, and maintain budgets, process payroll, and handle other financial tasks within the platform
• Experience with QuickBooks Online
• Skilled in the Microsoft Office Suite (especially in Excel) with the ability to create complex spreadsheets, use advanced formulas, and generate reports
• Strong organization, problem–solving skills, oral and written communication skills
• Analytical skills with particular attention to detail
• Aptitude in data management, analytics, reporting preparation
• Ability to function in an autonomous environment—independent worker, self-directed

Please refer to job description.