The Accounting Supervisor (Operations) is responsible for overseeing daily financial transactions, including loan-related processing, supplier/vendor payables, cash advances, and disbursements. This role ensures that all financial transactions are accurately recorded, approved, and processed in a timely manner. The Accounting Supervisor will also coordinate with internal departments to ensure smooth operations in cash receipts, payments, and reconciliations.

Operational Reporting

• Check & validate correctness of Journal Vouchers (Monthly recurring entries, and other adjustments)
• Overview OPEX/CAPEX budget usage monitoring reports per department 
• Prepares & ensure completeness of Financial Statement schedules and other related reports 
• Assist in preparation of financial statement analytics
• Prepares and/or check account reconciliation in ERP and propose adjustments, if necessary 
• Overview bank reconciliation
• To assist in external & internal audit requirements, as needed

Cash Receipts 

• Overview of the cash receipts transaction process.
• Ensures completeness and correctness of the accounting entries made in cash receipt transactions.
• Ensure the timely ATP (Authority to Print) process & manual service invoice booklets are monitored properly.

Cash Disbursement

• Check and validate completeness of request for payment requirements for approval of Accounting Manager
• Check and ensure accuracy of payable voucher accounting entries for payment processing, including the correctness BIR form 2307 and 2306 issuance, if applicable
• Ensures all requests for payments are duly approved & processed on time
• Address supplier inquiries and complaints regarding outstanding balances.

Cash Advance Liquidations

• To ensure compliance with cash advance & liquidation policies
• Check & validates journal vouchers pertaining to liquidation reports and ensure completeness of requirements.

Operational Tax and Compliance

• Check data for filing for Expanded, Final Tax, Final VAT and Compensation Withholding Taxes in BIR eFPS including alpha list
• Prepares reconciliation of filed BIR tax returns vs accounts ledger, in the absence of other Accounting Officers
• Ensure completeness of necessary documents to file the Business Permits for all branches & head office
• Ensure completeness of accounting records for compliance with Bureau of Internal Revenue (BIR) Loose-leaf Books of Accounts filing for each Branch & Head Office
• Ensure (PTU) Permit to Use Loose-Leaf Book of Accounts with BIR is updated based on current needs & active branches.

Archiving

• Maintains a systematic and orderly filing of all documents under custody

Others

• Periodic checking of update on statutory compliance and accounting standards
• Takes on other duties and responsibilities that may be assigned from time to time and in the absence of other Accounting Officers and Senior Accounting Supervisor

JOB QUALIFICATIONS

Education:

Required:

• Graduate of Accountancy or any finance-related course; CPA a plus

Years of relevant experience:

• 3-5 years prior supervisory experience in the financial reporting/general ledger area. Experience working in financial institution is preferred.

Please refer to job description.