Job Summary:

We are seeking a detail-oriented Administrative & Marketing Assistant to support documentation, financial coordination, and digital marketing activities. The role involves managing invoices, maintaining accurate records, and enhancing online presence through retail updates and social media engagement. This position is critical for ensuring operational efficiency and driving cohesive communication across administrative and marketing functions.

• Generate and distribute invoices to customers, ensuring accuracy and timely delivery.
• Perform data entry and cross-reference information across job worksheets and databases.
• Prepare, proofread, and send business documents (e.g., contracts, reports) to stakeholders.
• Allocate and track purchase invoices, reconciling them with purchase orders and payments.
• Coordinate purchase orders and supplier transactions to facilitate seamless procurement processes.
• Monitor accounts receivable, follow up on overdue payments, and update payment records.
• Update product listings, pricing, and content on e-commerce or retail platforms.
• Create, schedule, and publish social media content to boost brand visibility and engagement.

Requirements/Skills Needed: 

• Bachelor’s degree in Business Administration, Marketing, Finance, or a related field.
• 3+ years of experience in administrative support, accounts coordination, or digital marketing.
• Proficiency in QuickBooks, Xero, Microsoft Excel, and document management tools (e.g., Adobe Acrobat, Google
• Drive).
• Familiarity with e-commerce platforms (e.g., Shopify, WooCommerce) and social media management tools
• (e.g., Hootsuite, Canva).
• Basic understanding of accounts payable/receivable processes and purchase order systems.
• Strong organizational skills to manage multiple tasks, deadlines, and data sets accurately.
• Excellent written communication skills for drafting documents and social media content.

Additional Job Details:

Set-up and Location: WFH/Onsite (Ortigas, Alabang, Pampanga, and Cebu)

Work Schedule: 9:00 AM to 6:00 PM AEST QLD (7:00 AM - 4:00 PM PH Time)

Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Join Us and Enjoy!

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Why Join Staff Domain?

At Staff Domain, we are not just another staffing company—we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you’ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you’ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry.

Join us as we shape the future of global staffing solutions!

Please refer to job description.