We're Hiring: Property Management Admin Assistant!

We are currently on the lookout for a Property Management Admin Assistant to join our team at Cloudstaff, the #1 workplace everywhere!

Role: Property Management Admin Assistant

Work Arrangement: Work from Office

Location: Any CS Branch - Ortigas, Angeles, Cebu, Davao, Mabalacat, Bacolod

Schedule: Morning shift

Reports To: Property Manager / Head of Property Management

Key Responsibilities:

• Prepare lease documentation and management agreements
• Generate CMA reports
• Monitor and follow up on rental arrears
• Prepare and audit inspection reports
• Draft and send notices/emails including strata notices
• Process and review tenant applications
• Assist in preparing property-related reports and documentation
• Provide additional admin support as required by property managers
• Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
• Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
• Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information.
• Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs.
• Assist with the coordination of rent/lease collections

Qualification and requirements:

• 1–2 years’ experience in Australian real estate/property admin
• Proven experience as a Virtual Assistant in the real estate or property management industry.
• Strong knowledge in Australian Property Management
• Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault).

Non-negotiable skills & requirements:

• 1-3 years administrative experience in a commercial leasing office environment