Office Location: San Antonio, Makati City

Schedule: Monday to Friday, 9:00 AM to 6:00 PM or 10:00 AM to 7:00 PM

Work Setup: Hybrid (2x WFH, 3x Onsite)

Key Areas of Responsibilities:

• Sending pre-employment requirements to candidates via email.
• Collection and verification of submitted pre-employment documents.
• Uploading of pre-employment requirements to the employee’s account.
• Preparation of medical endorsement slips and coordination with partner clinics.
• Generating employee ID numbers and production of physical ID cards
• Creation of employee’s system access credentials for required applications
• Creation of enrollment list for employees to be enrolled into the company’s HMO Healthcare Insurance Membership and company’s group Life Insurance Membership
• Compiling annual physical exam participant lists.
• Drafting of documents such as offer letters, employment contracts, addenda, payroll inclusion forms, and personnel action memos.
• Facilitating government benefit processes (SSS, PhilHealth, HDMF), including new applications, loan processing, and payment postings.
• Ensuring completeness of BIR (tax) forms submitted by employees.
• Support timekeeping and payroll processing functions.
• Posting job openings on online job portals
• Downloading and reviewing resumes of applicants, both from postings and sourcing efforts
• Maintenance and updating of the recruitment tracker with relevant candidate information
• Scheduling internal and external interviews
• Creation of candidate endorsement profiles for clients
• Occasionally compile summaries of endorsed candidates
• Coordination with various company suppliers and service providers.
• Creation and maintenance of masterlist for each supplier category (e.g., HMO, group life insurance, background check services).
• Preparation and processing of payment requests for suppliers.
• Source suppliers for events or additional service requirements as needed.
• Dissemination of information related the employee’s employment accounts
• Drafting internal communications and documentation for employee messaging.
• Updating and maintenance of the employee handbook.
• Facilitation of company-wide announcements and internal bulletins.

Qualifications and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proven experience in administrative support for the human resource department
• Strong understanding of HR processes and best practices.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in HR software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Analytical and problem-solving abilities.