Finance & Admin Function

1.        Assigned to sort and file previous years' & current Finance and Admin documents.

2.        Supervise/maintain organized and follow consistent method in filing documents/ filing system to make updating and retrieving files easier. Making digital copy of important documents

3.        Responsible for monitoring Admin deadlines - Insurance, BIR ATPs, etc.

4.        Assist on monthly BIR tax payment summary.

5.        Monitor Petty Cash Expenses (for replenishment) - – Liquidate all expenses made by the company and replenish. Prepare weekly/monthly report (for the breakdown of expenses).

6.        Monitor outstanding check (for release to supplier) – Prepare weekly report of all outstanding check (for release to supplier) based on billing/SOA from suppliers and generated/printed payment vouchers.

7.        Monitor Finance and Admin office supplies inventory and report shortages.

8.        Oversee filing of Finance payment vouchers and other admin documents.

9.        Liaise in releasing of scheduled checks provided by officer

10.   Assist on quarterly document filing of BIR Forms and Alphalists.

11.   Assist on monthly monitoring of schedules required by the HQ.

12.   Handles all admin concerns related to mall permits and certificates needed.

13.   Monitor and assist on stores' Business Permits renewals and BIR registrations.

14.   Communicates with Mall Admins, and LGU for store/branch registration and compliance.

15. Other Admin tasks that may be assigned by the Management

• Educational Qualifications: Bachelor’s degree in Finance, Accounting, or a related field.
• Experience Level: 1-3 years of relevant experience in a financial setting.
• Skills and Competencies: Strong financial literacy, accounting knowledge, effective communication, time management, compliance awareness, and interpersonal skills.

• Responsibilities and Duties:

1.        Assist organization of Finance & Admin documents according to an efficient filing system and digitalize all important documents.

2.        To ensure and monitor the processing of application for online payment channels and any other related concerns accordingly.

3.        To ensure communication lines are functioning properly/effectively

4.        Support Superiors in compliance with local statute

5.        Support Management in applying financial policy to avoid company loss

• Qualities and Traits: Detail-oriented, proactive, adaptable, and a team player.