Awesome CX by Transcom is looking for talented individuals like you to join our awesome team! Be an Administrative Assistant for our Awesome CX by Transcom Davao site. This role will focus on delivering high-level administrative and operational support, ensuring smooth workflows, managing onboarding and fiscal tasks, and supporting client services independently.

Join our Awesome CX by Transcom Family as an Administrative Assistant

Key Responsibilities:

Onboarding & HR Support

• Maintain and update the initial onboarding documents for new hires
• Follow up to ensure all required files are completed and properly filed
• Maintain and track employee evaluation calendars and notify the supervisor in advance of upcoming reviews

Fiscal Record Management

• Monitor and maintain digital financial files
• Ensure all transactions are supported with proper documentation and organized systematically
• Assist in organizing expense records and receipts for easy retrieval and compliance

Client File & Project Support

• Maintain organized digital client files, including invoices, contracts, communications, and deliverables
• Support data entry, track assignments, and follow up on project status
• Ensure all client documents are accurately stored and easily accessible

Calendar & Scheduling Assistance

• Maintain executive calendar, schedule meetings and appointments, and send reminders
• Coordinate deadlines and follow-ups to ensure timely task execution

Grant & Contract Coordination

• Assemble and package grant submissions and proposals with all supporting documentation
• Conduct prospecting for grant and government bid opportunities to keep client prospect lists current
• Monitor job boards and relevant platforms for potential client opportunities

• Fluent in written and spoken English
• Proficient in QuickBooks Online, Microsoft Excel, Word, Access, Basecamp, and Slack
• Strong organizational and time management skills with attention to detail
• Ability to handle confidential information with professionalism and discretion
• Experience in nonprofit administration, HR support, or consulting environments is a plus