Accounts Payable Staff

Qualifications:

• College graduate, preferably in Accounting or related course
• Detail-oriented and organized
• Computer literate (MS Word, Excel)
• Good communication skills

Key Responsibilities:

APV Preparation

• Receive documents (P.O, RCR, supplier invoices) from all stores for trade transactions
• Sort documents by supplier and due date
• Reconcile invoices vs P.O and RCR, confirm discrepancies with stores via email
• Print RCR for countered invoices
• Process APV, monitor suppliers, prepare transmittal, and forward to AP Supervisor before sending to Treasury

Supplier Account Reconciliation

• Request latest Statement of Account from suppliers
• Update the status of LPOs per supplier

Filing & Reporting

• File and report transmittals received per store
• Assist in locating, scanning, and providing SI/DR/FPO documents for billing

Weekly Monitoring

• Prepare weekly report monitoring LPO status per supplier
• Forward report to AP Officer for review and updates

Other Duties

• Perform other tasks assigned from time to time