Duties and Responsibilities – Accountant

Overall Responsibility

• Monitor daily branch sales, including cash and check collections, expenses, and cash/check flow of sales centers.
• Prepare monthly accounting reports such as income statements, cash and check flow, bank reconciliation, and accounts receivable.
• Daily Report Checking
• Daily production reports
• Daily charge sales
• Daily cash sales and collections (delivery and office sales)
• Daily inventory reports
• Inventory Monitoring
• Daily inventory
• Monthly warehouse inventory
• Petty Cash Monitoring
• Conduct monthly monitoring of petty cash fund and extra cashier fund.
• Disbursement and Expense Control
• Counter-check and encode expense disbursements.
• Substantiate financial transactions by auditing supporting documents.
• Cash and Check Collection
• Monitor daily cash and check collections.
• Counter-check cash and check flow of sales centers.
• Payroll and Cash Advances
• Counter-check payroll computations and cash advances.
• Monthly Financial Reports Preparation
• Income Statement
• Cash and Check Flow
• Bank Reconciliation
• Accounts Receivable Monitoring
• Check aging of accounts receivable.
• Coordinate delayed receivables with the Credit and Collection Officer.
• Counter-check accounts receivable and cylinder confirmations with the Cylinder Controller.
• Sales and Operational Reports
• Check monthly cylinder reports.
• Monitor post-dated check collections.
• Review IAPC hauling expenses.
• Check customer rebates.
• Audit of Sales Centers (Branches without Accounting Assistant)
• Inventory of full and empty cylinders
• Sales
• Collections
• Expenses
• Receivables
• Loaned cylinders
• Payables and Tax Compliance
• Process payables, including:
• Monthly and quarterly VAT (for branches that are separate entities from IAPC)
• Quarterly corporate tax
• Expanded withholding tax
• BIR annual registration fee
• Annual income tax return
• SSS, PhilHealth, and Pag-IBIG contributions
• Government and Regulatory Compliance
• Secure and coordinate real property tax payments and business permit renewals.
• Invoice and Printing Coordination
• Prepare Authority to Print (ATP) and coordinate invoice printing with the accredited printing press.
• Accounting Controls and Reconciliation
• Maintain accounting controls by preparing and recommending policies and procedures.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Petty Cash Custodianship
• Act as petty cash custodian for branches without an Accounting Assistant.
• Bank Transactions
• Prepare and deposit daily sales to the bank.