Job Description:

We are looking for a detail-oriented Activations Project Coordinator to support the planning, execution, and tracking of brand activations and events. This role focuses on project coordination, agency and vendor management, and ensuring smooth implementation of event logistics. The ideal candidate is highly organized, proactive, and able to manage multiple tasks while collaborating with cross-functional teams

Event Execution & Logistics:

● Assist the events team in planning, organizing, and executing various corporate, marketing, and community events.

● Coordinate event logistics, including venue setup, vendor management, catering, and on-site execution.

● Develop and maintain event timelines, checklists, and status reports to ensure smooth execution.

● Collaborate with internal teams, vendors, and external partners to align event objectives and branding.

● Handle event registration, attendee management, and post-event reporting.

Sponsorship Coordination:

● Identify and manage small-scale sponsorship opportunities to enhance event value.

● Support sponsorship outreach, negotiations, and agreement execution.

● Maintain strong relationships with sponsors, ensuring fulfillment of sponsorship deliverables.

● Track sponsorship commitments, deliverables, and post-event reporting.

General Project Management:

● Assist in budget management, expense tracking, and vendor payments related to events and sponsorships.

● Coordinate internal meetings, prepare reports, and update stakeholders on event progress.

● Manage post-event evaluations, gather feedback, and suggest improvements for future events.

● Ensure all event-related materials and assets are aligned with brand guidelines.

Qualifications & Skills:

● Education: Bachelor's degree in Event Management, Marketing, Communications, or a related field (preferred).

● Experience: 2+ years of experience in event planning, project management, or sponsorship coordination.

● Strong organizational and multitasking abilities with a keen eye for detail.

● Excellent communication and interpersonal skills for liaising with sponsors, vendors, and internal teams.

● Proficiency in project management tools, Microsoft Office, and event management software.

● Ability to work in a fast-paced environment and manage multiple projects simultaneously.

● Willingness to work flexible hours, including evenings and weekends, as needed for event execution.

Please refer to job description.