Administrative and Logistics

• Attend activities in Valenzuela City (once or twice a week) to handle administrative and logistical needs
• Attend onsite meetings in Ateneo ISO Office and assist in logistical needs
• Assist PM in coordinating with relevant stakeholders in Ateneo and Valenzuela
• Handle procurement of materials or supplies for the project
• Write/assist in writing minutes of the meeting for both online and onsite meetings
• Double check submitted monthly documents for correction
• Coordinate with PM for the submission of documents

DOST-PCHRD Reports

• Report to Ateneo ISO Office and/or FriendlyCare Foundation, Inc. - Central Headquarters in Mandaluyong City when needed to manage DOST-PCHRD liquidation documents.
• Manage the original, photocopy, and scanned documents of DOST-PCHRD submissions; ensure all original documents are photocopied and scanned for Friendly Care documentation
• Organize Google Drive folder of liquidation documents
• Assist Friendly Care’s Accounting Manager in conducting initial analysis of Cash Advance/Reimbursement liquidation reports
• Verify details on the Financial Reports for DOST-PCHRD Submissions
• Collate honoraria and salary documents of FriendlyCare and Ateneo project-based personnel for easier viewing and printing
• Update shared Google Sheets for tracking of expenses and attached documents
• Collate hard copies of receipts
• Execute any other responsibilities or tasks that may arise as needed by FriendlyCare and Ateneo

Documentation

• Take photos and videos of the project activities and archive for documentation, future promotion, and marketing purposes

Qualifications

• Bachelor’s Degree in related field
• Strong work ethic, is systematic and organized
• Basic Accounting skills
• Possesses good oral and written communication skills in both Filipino and English
• Demonstrates collegial interpersonal skills; can work cooperatively with others
• Knowledgeable in Google applications and MS Office applications