Key Responsibilities:

A. Facilities and Building Administration

• Coordinate routine maintenance, repairs, and inspections of office and plant facilities.
• Manage vendor contracts for janitorial, security, and maintenance services.
• Monitor utilities usage and implement cost-saving initiatives in facility operations.
• Ensure workplace compliance with safety, health, and environmental standards.

B. Procurement and Inventory Management

• Oversee end-to-end procurement lifecycle from purchase requisition to delivery and inspection.
• Source and evaluate suppliers, negotiate pricing and terms, and monitor supplier performance.
• Maintain accurate records of fixed assets, consumables, and critical inventory levels.

C. Travel and Logistics Coordination

• Arrange transportation and accommodation for employees on official travel, both local and international.
• Process reimbursements and travel advances in accordance with company policies.
• Coordinate with finance for cost control and budget monitoring of travel-related expenses.

D. Importation and Brokerage Support

• Liaise with customs brokers and logistics providers for the efficient release and transport of imported items.
• Ensure compliance with all regulatory documentation for importation (BOC, PEZA, LTO, etc.).
• Monitor inbound shipments and resolve delays or discrepancies in coordination with internal teams.

Qualifications:

Educational Background:

• Education: Bachelor’s degree Engineering, or a related field.
• Experience: At least 2 to 3 years of relevant work experience in facilities, admin operations, procurement, or logistics—preferably in an automotive or manufacturing setting.
• Certifications: Training in Procurement, Occupational Safety, or Import/Export procedures is an advantage.

Technical Proficiency:

• Strong organizational and multi-tasking skills
• Working knowledge of procurement systems and vendor management
• Familiarity with customs documentation and brokerage coordination
• Intermediate proficiency in Microsoft Excel and Google Workspace
• Excellent communication and coordination abilities
• Proactive problem-solving and process improvement mindset