Job Title: Executive Virtual Assistant

Location: Remote (Philippines-based preferred)

Type: Full-time

Schedule: Follows U.S. business hours (with flexibility as required)

About the Role

We are seeking a highly organized and proactive Executive Virtual Assistant to support executive-level management with day-to-day operations, communication, scheduling, and project coordination. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.

You’ll serve as the right hand to the executive team—ensuring that all administrative, communication, and organizational needs are handled efficiently.

Key Responsibilities

Administrative Support

• Manage executive calendars, coordinate meetings, and schedule appointments across time zones.
• Prepare and organize documents, presentations, and reports.
• Handle inbox management — prioritize, respond to, and flag important emails.
• Take meeting minutes and follow up on action items.
• Organize digital files, folders, and databases in Google Drive or similar systems.

Communication Management

• Act as the primary point of contact between executives, clients, and internal teams.
• Draft, proofread, and send professional correspondence on behalf of executives.
• Manage confidential and sensitive information with discretion.

Operations & Coordination

• Assist with project tracking in ClickUp, Asana, or Trello.
• Coordinate with multiple departments to ensure deadlines are met.
• Support recruitment, onboarding, or HR-related coordination as needed.
• Prepare travel itineraries, bookings, and reimbursements (if required).

Qualifications

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator.
• Excellent English communication skills (both written and verbal).
• Strong organizational skills and ability to prioritize effectively.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Office Suite.
• Familiarity with task management tools (ClickUp, Asana, Trello, Notion, or similar).
• Tech-savvy and comfortable with automation tools (e.g., Zapier, Slack, CRMs).
• High level of professionalism, confidentiality, and integrity.

Preferred Skills (Nice to Have)

• Experience supporting U.S.-based executives.
• Basic bookkeeping or reporting experience.
• Knowledge of CRM or project management software.
• Creative or marketing support experience (Canva, social media scheduling, etc.).